Pre-authorisation, also known as pre-approval or pre-qualification, is a crucial process in the realm of financial services that allows businesses and individuals to verify the availability of funds before a transaction takes place. It involves obtaining approval from a financial institution or credit card company to ensure that the necessary funds are reserved or set aside for a specific purchase or service.

In essence, pre-authorisation acts as a temporary hold on funds, guaranteeing that the required amount is available and can be accessed when the transaction is finalized. This process is commonly utilized in various industries, including retail, hospitality, travel, and online commerce, where it serves as a protective measure for both the consumer and the merchant.

How Pre-Authorisation Works

When a customer initiates a transaction, such as making a hotel reservation, renting a car, or purchasing goods online, the merchant typically requests pre-authorisation from the customer’s financial institution. The merchant provides the necessary transaction details, including the anticipated amount and the validity period for the pre-authorisation hold.

The financial institution then verifies the customer’s account balance or available credit limit to determine if sufficient funds are available to cover the transaction. If approved, the institution places a temporary hold on the specified amount, effectively reserving those funds for the merchant. This hold ensures that the customer cannot spend or withdraw the pre-authorized amount elsewhere during the validity period.

Benefits and Importance of Pre-Authorisation

Pre-authorisation offers several benefits to both consumers and merchants. For consumers, it provides peace of mind by ensuring that they have the necessary funds available for their intended purchase or service. It also helps prevent overspending, as the pre-authorized amount is deducted from the available balance or credit limit, reducing the risk of exceeding financial limits.

For merchants, pre-authorisation serves as a safeguard against potential losses due to insufficient funds or declined payments. By verifying the availability of funds upfront, merchants can confidently provide services or release goods, knowing that payment will be received upon completion of the transaction. This process minimizes the risk of fraudulent transactions and helps maintain a healthy cash flow for businesses.

Release and Settlement of Pre-Authorized Funds

Once the transaction is finalized, the merchant submits a settlement request to the financial institution, indicating the actual amount to be deducted from the pre-authorized funds. The financial institution then releases the hold on the remaining funds, deducts the appropriate amount, and transfers it to the merchant’s account.

In some cases, if the transaction is canceled or modified, the pre-authorisation hold may be released before settlement, allowing the funds to become available again to the customer. However, the exact timing of the release may vary depending on the financial institution’s policies and the nature of the transaction.


Pre-authorisation is a fundamental process in the financial services industry that ensures the availability of funds for transactions, benefiting both consumers and merchants. By obtaining pre-approval, businesses can mitigate the risk of non-payment, while customers can make purchases with confidence, knowing that their funds are secured. Understanding the intricacies of pre-authorisation is crucial for individuals and businesses alike to navigate the financial landscape effectively.